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Bylaws for the

Design & Development Division of

The Association for Educational Communications & Technology

 

 

Section 1. Purpose

The AECT Design & Development Division (also referred to here as the "Division" or "D&D") is organized in accordance with Section 11 of the Bylaws to the Constitution of the Association for Educational Communications and Technology (also referred to here as "AECT") to represent the interests of the AECT members concerned with systemic design and development of instructional and learning environments. The purpose of the Division is to facilitate continuous discourse among faculty, researchers, practitioners, and students in the field of instructional design and technology to promote the advancement of knowledge in the following areas:

 

1.        designing conditions for various instructional and learning processes and environments through principles of instructional systems design, communication and message design, instructional strategies, and learner and context characteristics;

 

2.        developing instructional and learning processes and environments;

 

3.        evaluating the adequacy of instruction and learning through principles of problem analysis, criterion-referenced measurement, and formative and summative evaluation.

 

Section 2. Objectives

The Division endorses the general purpose and the objectives of AECT as stated in Section I of the Bylaws of AECT. The Division shall in particular concern itself with the improvement of education, training, and the public welfare through the use of various processes for the rigorous design, development, evaluation, installation, dissemination, and management of instruction. The specific purposes and objectives of the Division are:

  • To study, evaluate, and refine the instructional design and development process
  • To encourage the creation of new models of instructional design and development
  • To encourage the invention and improvement of new methods and techniques for developing instruction
  • To promote the scientific management of instruction and of the development process
  • To disseminate findings concerning both theoretical and practical aspects of instructional design and development
  • To provide leadership for the varied interests of members of the Division
  • To foster cooperation and coordination among institutions, agencies, foundations, and organizations concerned with instructional design and development
  • To encourage the promotion of academic programs for preparing professional instructional designers and developers
  • To develop the effective practice of instructional design and development through all possible means consistent with the actions of a professional association and the tax-exempt status of AECT and the Division.

 

Section 3. Governance, Officers, and Board

The determination of policy and the direction of Division affairs are the responsibility of a D&D Board of Directors, elected and functioning as provided herein.

The officers of the Division shall be a President, a President-Elect, a Past President, and a Vice President for Communications. Each term of office shall be one year. A new Vice President for Communications will be elected annually.  This individual will serve a new role each year for a four-year period.  Year 1,Communications, Year 2 President Elect, Year 3 President, and Year 4 Past president.  These roles are defined below. The officers will hold office until their successors are elected and installed. Officers must be members of the Division and AECT.

The Division Board of Directors shall consist of the President, the President-Elect, the Past President, the Vice President for Communications, three (3) Board Members, D&D  representative to the AECT Board, and one Graduate Student Assembly (GSA) representative. Board Members shall hold office for three years. The GSA representative shall be appointed for one year.

A majority shall constitute a quorum of the D&D Board of Directors.

Regular meetings of the D&D Board of Directors shall be held at a time and place to be specified by a vote of the D&D Board of Directors. Meetings may be held with members physically present or by means of synchronous electronic media. The D&D Board of Directors shall have authority to take such actions as are necessary for the conduct of the Division's affairs in accordance with the Bylaws.

The officers, as the Executive Committee, shall have and exercise the authority of the D&D Board of Directors in the intervals between the meetings of that body. This can include actions via electronic communication if necessary.

The Division will conduct programs and activities in keeping with the tax exempt purposes of the parent organization and shall modify its programs accordingly at the direction of the parent association, AECT. Minutes of Division meetings and fiscal reports shall be forwarded within 30 days of their generation to the AECT Board of Directors through the Board Liaison. The AECT Board of Directors is authorized to review the fiscal books of the Division at any time requested. The Division will prepare a complete fiscal and/or activities report at the request of the AECT Board of Directors.

Headquarters of the Division shall be maintained within the offices of AECT.

Section 4. Duties of Officers and Board Members

The President, President-Elect, Immediate Past President, and Vice President for Communications shall perform the duties of their respective offices and such other duties as may be approved by the Board of Directors. The President shall report annually to the membership.

The President of the Division shall be the executive head of the organization, preside at all business meetings, carry out the instructions of the D&D Board of Directors, preside at Division meetings, appoint committees (subject to approval of the D&D Board of Directors), delegate responsibility, communicate with the membership, and plan and organize Divisional events.

The President-Elect shall serve as the D&D representative to the AECT annual conference planning committee and shall be responsible for planning D&D's contribution to the annual conference. The President-Elect may recruit an individual or group from among the Division members to assist in these duties and may delegate conference planning responsibilities and activities. In the absence of the President, the President-Elect shall assume the duties of the President. Further delegations of authority shall be determined by the Division Board of Directors.

The Past President, working with the nominating committee, shall be responsible for determining a slate of candidates and conducting the election of D&D Officers and Board Members as described in Section 5.

The duties of the Vice President for Communications shall be to serve as official Recorder of the D&D Board of Directors and transact, record, and report all fiscal business and news of the Division.

The duties of the Board Members shall be to contribute to division initiatives and assume lead roles in predetermined division activities. Once elected, a new Board Member will discuss their particular contribution with the current Division Board. Board Members will be encouraged to provide active leadership for division initiatives, such as, the D&D Showcase, PacifiCorp Design Competition, social network facilitation, facilitating the division webinar program, and cultivating new division leadership.

 

The GSA representative shall act as the AECT Graduate Student Assembly’s representative to the D&D Board and post a quarterly report to the GSA website of the Board’s activities that are pertinent to the GSA members.

 

Section 5. Election of Officers and Board Members

The President shall be the person who served as President-Elect the previous year. In the event that the President does not serve out the full term, the Board of Directors shall decide how to appoint a qualified division member to complete the term. For example, the President-Elect may be appointed to succeed to the office of President and serve the remainder of the term and continue through the following term.

The President-Elect shall be the person who served as Vice President for Communications the previous year. In the event that the President-Elect shall be unable to serve out the term, the Board of Directors shall decide how to appoint a qualified division member to complete the term. For example, the Vice President for Communications may assume the role of President-Elect and serve out the term and continue through the following term.

In any other case in which an officer cannot complete a term, the Board of Directors will determine the best way to appoint or elect a qualified division member to serve as the officer of the Division for the remainder of the term.

The Vice President for Communications shall be elected by a simple majority of the voting membership. In the event of a tie, the members of the D&D Board who will serve during the next year will vote as a body to break the tie, with any Board member who is a candidate involved in the tie abstaining. In the event of a further tie, the Past President of the previous year will be asked to cast the deciding vote.

Three Board Members shall be elected from the general membership of the D&D Division. Each member shall serve a three-year term. Board member terms shall be staggered so that one member will be elected each year. In the event a board member is unable to complete a full three-year term, the remaining D&D Board of Directors (officers and board members) shall determine the best way to appoint or elect a division member to complete the term.

An elected member of the Board of Directors may be elected to two consecutive terms and then shall not be eligible for reelection or reappointment until one year after the expiration of the second term.

Prior to December 1, the Immediate Past President, in consultation with the D&D Board, shall appoint a Nominating Committee of not fewer than three members representing the Division. The nonvoting Chairperson of the Committee shall be the Immediate Past-President for the coming year.

The Nominating Committee shall solicit names of potential nominees through announcement in the publications and web sites of the Division and/or AECT, at the Business Meeting held in conjunction with the Annual Convention of AECT, and other appropriate venues. The Nominating Committee shall determine the eligibility of nominees and ascertain that all nominees for any office are willing to stand for office. Eligibility shall consist of membership in the Division and AECT for at least six months prior to nomination. By January 1, the Committee shall prepare, and post to members in good standing, an official ballot with biographical sketches and photographs (if possible) of each nominee. The ballot will list at least two nominees for Vice President for Communications, and two nominees for each open Board of Directors positions, with provision for write-in candidates. The posting of the ballot and the official election process is coordinated and facilitated by the AECT central office.

Thirty days after posting the final ballot, the Nomination Committee, in coordination with the overall AECT election process, shall close the election. AECT will report election results to the Chairperson of the Nominating Committee, who shall be responsible for communicating results to the Board of Directors. Tie votes shall be resolved by a vote of the Board of Directors.

The GSA representative election shall be conducted annually at the same time as the general AECT election. This position shall be elected by the GSA members of AECT, but officially agreed upon by the D&D Board in accordance with current AECT by–laws. The D&D slate ballot will include a statement asking graduate students to visit the GSA ballot to vote for the graduate student representative. Once the election results have been confirmed by the GSA Executive Committee, the name of the election winner will be submitted to the D&D Board for its approval and appointment as the Graduate Student Assembly D&D Board Representative.

Section 6. Membership

Any individual member of AECT engaged in education or training at any level who is interested in the purpose and objectives of the Division may become a member of the Division.

The types of membership in the Division shall be determined by the D&D Board of Directors consistent with the current policy of AECT.

The D&D Board shall determine the privileges of the types of memberships and the duration of such privileges.

The D&D Board shall publish information on types of memberships, attendant privileges, dues, and publications.

 

Section 7. Appointments and Committees

The D&D Board of Directors shall appoint all other officers and committees of the Division as necessary.

The Nominating Committee is one of two standing committees for the division.

-        The D&D Nominating Committee will be made up of the Past-President, President-Elect, and VP of Communications, chaired by the Past-President.  (The current President will not be included.)  Nominations for the presidential track (VP of Communications, President Elect, President, Past-President) and for Board Member will be solicited from the membership each year, beginning with the fall conference.  

-        The Nominating Committee will review nominations and select from these the strongest candidates, to compose the slate for elections.  There will be no more than three candidates for any one position. 

The Awards Committee is the second standing committee for the Division. 

-        The D&D Awards Committee will be comprised of the Awards Committee Chair and the Chairs of each of the individual D&D awards committees.

-        The above individuals will be appointed by the D&D Board, after review of the qualifications of prospective committee members.   

-        The Awards Committee Chair shall be responsible for establishing common submission procedures, timelines, etc.; facilitating the development of guidelines specific for each award; and publicizing the awards program and winners. These processes and procedures should be communicated to the D&D Board in a timely manner.

 

Other committees may be appointed as necessary by the President with the approval of the Board. All such committees shall be responsible to the D&D Board of Directors.

Section 8. Calendar

The fiscal year of the Division shall begin coincident with AECT's fiscal year.

The President and other elected officers, and members of the new D&D Board of Directors, of the Division, shall assume their responsibilities during the Annual AECT Convention.

Section 9. Meetings

There shall be an announced annual meeting of the Division during the time of the Annual Convention of AECT at such time and place as may be determined by the D&D Board of Directors. For all persons attending any meeting or conference other than at the Annual AECT convention, there may be a registration fee as fixed by the D&D Board of Directors. Special meetings and joint meetings with related societies shall be subject to the approval of the D&D Board of Directors.

Section 10. Publications

The division may publish official publications. The D&D Board of Directors may appoint an Editor and a Publications Committee as may be required. Journals, reports, proceedings, and other documents may be published as authorized by the D&D Board of Directors in accord with AECT bylaws.

Section 11. Affiliated Organizations

Any active state, municipal, regional, or national organization concerned with instructional design and development whose interest and purposes are similar to those of the Division and whose constitution and bylaws are consistent with the constitution and bylaws of the Division, and whose membership includes 12 or more active members of the Division, may, upon request, and upon approval of the Board of Directors, become affiliated with the Division. The purpose of affiliation is to enable the Division and the affiliated organizations to work together more effectively in the achievement of their common goals. Each affiliated organization shall report annually to the D&D Board of Directors the names and addresses of all members, the nature and extent of its programs, and any change in its organization and purposes. Such organizations will be encouraged to seek affiliate status with AECT.

Section 12. Dues and Subscriptions

The basic dues for membership in the Division shall be determined by the D&D Board in accordance with current AECT policy and shall include subscriptions to such publications as may be determined by the D&D Board.

The D&D Board shall determine the disposition of funds made available to the Division from all sources in accord with the AECT Bylaws.

Section 13. Amendments to Bylaws

Proposals for amending the Bylaws of the division may originate in the D&D Board or by a petition submitted to the D&D Board by five percent (5%) of the active members (validated by AECT Headquarters) of the Division. A proposed revision to the Bylaws shall become eligible for ratification when it shall have been approved by majority of the members of the D&D Board present and voting at a meeting of the Board. The D&D Board shall specify whether a vote for ratification shall be taken at a meeting of the Division or by mail/electronic ballot. If a mail/electronic ballot vote is ordered, the D&D Board shall fix the time for the beginning and closing of the balloting. If a vote at a meeting is ordered, at least one month's written notice shall be given to the Division of the text of the proposed revised Bylaws. Ratification requires approval by a majority of the members who vote.

Section 14. Parliamentary Authority

Robert's Rules of Order Revised, in the latest edition, shall govern the Division in all cases to which it can be applied and in which it is not inconsistent with the Bylaws, or special rules of order of the Division.


AECT • 320 W. 8th St. Ste 101 • Bloomington, IN • 47404-3745
Toll Free: 877-677-AECT • Phone: 812-335-7675 • Email: aect@aect.org
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