Bylaws for the
Design & Development Division of
The Association for Educational Communications & Technology
Section 1. Purpose
The AECT Design & Development Division (also
referred to here as the "Division" or "D&D") is
organized in accordance with Section 11 of the Bylaws to the Constitution of
the Association for Educational Communications and Technology (also referred
to here as "AECT") to represent the interests of the AECT members
concerned with systemic design and development of instructional and learning
environments. The purpose of the Division is to facilitate continuous
discourse among faculty, researchers, practitioners, and students in the
field of instructional design and technology to promote the advancement of
knowledge in the following areas:
designing conditions for various instructional and
learning processes and environments through principles of instructional
systems design, communication and message design, instructional strategies,
and learner and context characteristics;
developing instructional and learning processes and
evaluating the adequacy of instruction and learning
through principles of problem analysis, criterion-referenced measurement, and
formative and summative evaluation.
Section 2. Objectives
The Division endorses the general
purpose and the objectives of AECT as stated in Section I of the Bylaws of
AECT. The Division shall in particular concern itself with the improvement of
education, training, and the public welfare through the use of various
processes for the rigorous design, development, evaluation, installation,
dissemination, and management of instruction. The specific purposes and
objectives of the Division are:
- To study, evaluate, and refine the instructional
design and development process
- To encourage the creation of new models of
instructional design and development
- To encourage the invention and improvement of new
methods and techniques for developing instruction
- To promote the scientific management of instruction
and of the development process
- To disseminate findings concerning both theoretical
and practical aspects of instructional design and development
- To provide leadership for the varied interests of
members of the Division
- To foster cooperation and coordination among
institutions, agencies, foundations, and organizations concerned with
instructional design and development
- To encourage the promotion of academic programs for
preparing professional instructional designers and developers
- To develop the effective practice of instructional
design and development through all possible means consistent with the
actions of a professional association and the tax-exempt status of AECT
and the Division.
Section 3. Governance, Officers, and Board
The determination of policy and
the direction of Division affairs are the responsibility of a D&D Board
of Directors, elected and functioning as provided herein.
The officers of the Division
shall be a President, a President-Elect, a Past President, and a Vice
President for Communications. Each term of office shall be one year. A new
Vice President for Communications will be elected annually. This individual will serve a new role each
year for a four-year period. Year
1,Communications, Year 2 President Elect, Year 3 President, and Year 4 Past
president. These roles are defined
below. The officers will hold office until their successors are elected and
installed. Officers must be members of the Division and AECT.
The Division Board of Directors
shall consist of the President, the President-Elect, the Past President, the
Vice President for Communications, three (3) Board Members, D&D representative to the AECT Board, and one
Graduate Student Assembly (GSA) representative. Board Members shall hold
office for three years. The GSA representative shall be appointed for one
A majority shall constitute a
quorum of the D&D Board of Directors.
Regular meetings of the D&D
Board of Directors shall be held at a time and place to be specified by a
vote of the D&D Board of Directors. Meetings may be held with members
physically present or by means of synchronous electronic media. The D&D
Board of Directors shall have authority to take such actions as are necessary
for the conduct of the Division's affairs in accordance with the Bylaws.
The officers, as the Executive
Committee, shall have and exercise the authority of the D&D Board of
Directors in the intervals between the meetings of that body. This can
include actions via electronic communication if necessary.
The Division will conduct
programs and activities in keeping with the tax exempt purposes of the parent
organization and shall modify its programs accordingly at the direction of
the parent association, AECT. Minutes of Division meetings and fiscal reports
shall be forwarded within 30 days of their generation to the AECT Board of
Directors through the Board Liaison. The AECT Board of Directors is
authorized to review the fiscal books of the Division at any time requested.
The Division will prepare a complete fiscal and/or activities report at the
request of the AECT Board of Directors.
Headquarters of the Division
shall be maintained within the offices of AECT.
Section 4. Duties of Officers and Board Members
The President, President-Elect,
Immediate Past President, and Vice President for Communications shall perform
the duties of their respective offices and such other duties as may be
approved by the Board of Directors. The President shall report annually to
The President of the Division
shall be the executive head of the organization, preside at all business
meetings, carry out the instructions of the D&D Board of Directors,
preside at Division meetings, appoint committees (subject to approval of the
D&D Board of Directors), delegate responsibility, communicate with the
membership, and plan and organize Divisional events.
The President-Elect shall serve
as the D&D representative to the AECT annual conference planning
committee and shall be responsible for planning D&D's contribution to the
annual conference. The President-Elect may recruit an individual or group
from among the Division members to assist in these duties and may delegate
conference planning responsibilities and activities. In the absence of the
President, the President-Elect shall assume the duties of the President.
Further delegations of authority shall be determined by the Division Board of
The Past President, working with
the nominating committee, shall be responsible for determining a slate of
candidates and conducting the election of D&D Officers and Board Members
as described in Section 5.
The duties of the Vice President
for Communications shall be to serve as official Recorder of the D&D
Board of Directors and transact, record, and report all fiscal business and
news of the Division.
The duties of the Board Members shall
be to contribute to division initiatives and assume lead roles in
predetermined division activities. Once elected, a new Board Member will
discuss their particular contribution with the current Division Board. Board
Members will be encouraged to provide active leadership for division
initiatives, such as, the D&D Showcase, PacifiCorp Design Competition,
social network facilitation, facilitating the division webinar program, and
cultivating new division leadership.
representative shall act as the AECT Graduate Student Assembly’s
representative to the D&D Board and post a quarterly report to the GSA website
of the Board’s activities that are pertinent to the GSA members.
Section 5. Election of Officers and Board Members
The President shall be the person
who served as President-Elect the previous year. In the event that the
President does not serve out the full term, the Board of Directors shall
decide how to appoint a qualified division member to complete the term. For
example, the President-Elect may be appointed to succeed to the office of
President and serve the remainder of the term and continue through the
The President-Elect shall be the
person who served as Vice President for Communications the previous year. In
the event that the President-Elect shall be unable to serve out the term, the
Board of Directors shall decide how to appoint a qualified division member to
complete the term. For example, the Vice President for Communications may
assume the role of President-Elect and serve out the term and continue
through the following term.
In any other case in which an
officer cannot complete a term, the Board of Directors will determine the
best way to appoint or elect a qualified division member to serve as the
officer of the Division for the remainder of the term.
The Vice President for
Communications shall be elected by a simple majority of the voting
membership. In the event of a tie, the members of the D&D Board who will
serve during the next year will vote as a body to break the tie, with any
Board member who is a candidate involved in the tie abstaining. In the event
of a further tie, the Past President of the previous year will be asked to
cast the deciding vote.
Three Board Members shall be
elected from the general membership of the D&D Division. Each member
shall serve a three-year term. Board member terms shall be staggered so that
one member will be elected each year. In the event a board member is unable
to complete a full three-year term, the remaining D&D Board of Directors
(officers and board members) shall determine the best way to appoint or elect
a division member to complete the term.
An elected member of the Board of
Directors may be elected to two consecutive terms and then shall not be
eligible for reelection or reappointment until one year after the expiration
of the second term.
Prior to December 1, the
Immediate Past President, in consultation with the D&D Board, shall
appoint a Nominating Committee of not fewer than three members representing
the Division. The nonvoting Chairperson of the Committee shall be the
Immediate Past-President for the coming year.
The Nominating Committee shall
solicit names of potential nominees through announcement in the publications
and web sites of the Division and/or AECT, at the Business Meeting held in
conjunction with the Annual Convention of AECT, and other appropriate venues.
The Nominating Committee shall determine the eligibility of nominees and
ascertain that all nominees for any office are willing to stand for office.
Eligibility shall consist of membership in the Division and AECT for at least
six months prior to nomination. By January 1, the Committee shall prepare,
and post to members in good standing, an official ballot with biographical
sketches and photographs (if possible) of each nominee. The ballot will list
at least two nominees for Vice President for Communications, and two nominees
for each open Board of Directors positions, with provision for write-in candidates.
The posting of the ballot and the official election process is coordinated
and facilitated by the AECT central office.
Thirty days after posting the
final ballot, the Nomination Committee, in coordination with the overall AECT
election process, shall close the election. AECT will report election results
to the Chairperson of the Nominating Committee, who shall be responsible for
communicating results to the Board of Directors. Tie votes shall be resolved
by a vote of the Board of Directors.
The GSA representative election shall be conducted annually at the
same time as the general AECT election. This position shall be elected by the
GSA members of AECT, but officially agreed upon by the D&D Board in
accordance with current AECT by–laws. The D&D slate ballot will include a
statement asking graduate students to visit the GSA ballot to vote for the
graduate student representative. Once the election results have been
confirmed by the GSA Executive Committee, the name of the election winner
will be submitted to the D&D Board for its approval and appointment as
the Graduate Student Assembly D&D Board Representative.
Section 6. Membership
Any individual member of AECT
engaged in education or training at any level who is interested in the
purpose and objectives of the Division may become a member of the Division.
The types of membership in the
Division shall be determined by the D&D Board of Directors consistent
with the current policy of AECT.
The D&D Board shall determine
the privileges of the types of memberships and the duration of such
The D&D Board shall publish
information on types of memberships, attendant privileges, dues, and
Section 7. Appointments and Committees
The D&D Board of Directors
shall appoint all other officers and committees of the Division as necessary.
The Nominating Committee is one
of two standing committees for the division.
The D&D Nominating Committee will be made
up of the Past-President, President-Elect, and VP of Communications, chaired
by the Past-President. (The current
President will not be included.)
Nominations for the presidential track (VP of Communications,
President Elect, President, Past-President) and for Board Member will be
solicited from the membership each year, beginning with the fall
The Nominating Committee will review
nominations and select from these the strongest candidates, to compose the
slate for elections. There will be no
more than three candidates for any one position.
The Awards Committee is the
second standing committee for the Division.
The D&D Awards Committee will be comprised
of the Awards Committee Chair and the Chairs of each of the individual
D&D awards committees.
The above individuals will be appointed by the
D&D Board, after review of the qualifications of prospective committee
The Awards Committee Chair shall be
responsible for establishing common submission procedures, timelines, etc.;
facilitating the development of guidelines specific for each award; and
publicizing the awards program and winners. These processes and procedures
should be communicated to the D&D Board in a timely manner.
Other committees may be appointed
as necessary by the President with the approval of the Board. All such
committees shall be responsible to the D&D Board of Directors.
Section 8. Calendar
The fiscal year of the Division
shall begin coincident with AECT's fiscal year.
The President and other elected officers,
and members of the new D&D Board of Directors, of the Division, shall
assume their responsibilities during the Annual AECT Convention.
Section 9. Meetings
There shall be an announced
annual meeting of the Division during the time of the Annual Convention of
AECT at such time and place as may be determined by the D&D Board of
Directors. For all persons attending any meeting or conference other than at
the Annual AECT convention, there may be a registration fee as fixed by the
D&D Board of Directors. Special meetings and joint meetings with related
societies shall be subject to the approval of the D&D Board of Directors.
Section 10. Publications
The division may publish official
publications. The D&D Board of Directors may appoint an Editor and a Publications
Committee as may be required. Journals, reports, proceedings, and other
documents may be published as authorized by the D&D Board of Directors in
accord with AECT bylaws.
Section 11. Affiliated Organizations
Any active state, municipal,
regional, or national organization concerned with instructional design and
development whose interest and purposes are similar to those of the Division
and whose constitution and bylaws are consistent with the constitution and
bylaws of the Division, and whose membership includes 12 or more active
members of the Division, may, upon request, and upon approval of the Board of
Directors, become affiliated with the Division. The purpose of affiliation is
to enable the Division and the affiliated organizations to work together more
effectively in the achievement of their common goals. Each affiliated
organization shall report annually to the D&D Board of Directors the
names and addresses of all members, the nature and extent of its programs,
and any change in its organization and purposes. Such organizations will be
encouraged to seek affiliate status with AECT.
Section 12. Dues and Subscriptions
The basic dues for membership in the
Division shall be determined by the D&D Board in accordance with current
AECT policy and shall include subscriptions to such publications as may be
determined by the D&D Board.
The D&D Board shall determine
the disposition of funds made available to the Division from all sources in
accord with the AECT Bylaws.
Section 13. Amendments to Bylaws
Proposals for amending the Bylaws
of the division may originate in the D&D Board or by a petition submitted
to the D&D Board by five percent (5%) of the active members (validated by
AECT Headquarters) of the Division. A proposed revision to the Bylaws shall
become eligible for ratification when it shall have been approved by majority
of the members of the D&D Board present and voting at a meeting of the
Board. The D&D Board shall specify whether a vote for ratification shall
be taken at a meeting of the Division or by mail/electronic ballot. If a
mail/electronic ballot vote is ordered, the D&D Board shall fix the time
for the beginning and closing of the balloting. If a vote at a meeting is
ordered, at least one month's written notice shall be given to the Division
of the text of the proposed revised Bylaws. Ratification requires approval by
a majority of the members who vote.
Section 14. Parliamentary Authority
Robert's Rules of Order Revised,
in the latest edition, shall govern the Division in all cases to which it can
be applied and in which it is not inconsistent with the Bylaws, or special
rules of order of the Division.