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Bylaws, Procedures, and Plans for the

Proposed CHANGE Division

 

Bylaws

 

Article I.  Name 

The name of the organization shall be the Division for Systemic Change in Education (CHANGE), a division of the Association for Educational Communications and Technology (AECT).

 

Article II.  Mission

Section 1.  Purpose

The purpose of the CHANGE Division shall be to serve those who are interested in systemic change in education in a wide variety of settings, including public and private schools, businesses, higher education, and technical institutes.  We believe that fundamental change is necessary in educational settings, for meeting learners' needs, for dramatically improving the quality of education, and for enabling technology to reach its potential contribution to education in all settings.  Further, we believe that systems approaches, most particularly systems design approaches, are necessary for such fundamental change in education.   Part of this purpose will entail attracting many people who are not currently members of AECT.

 

Section 2.  Goals 

The goals of the Division shall be: 

 

1. To foster the development of guidance for facilitating the process of systemic change.

 

2. To foster the development of alternative visions and models of educational systems that will better meet the needs of individuals and communities in the information age.

 

3. To increase awareness, both within and outside of AECT, of the need for systemic change for

   meeting learners' needs,

   dramatically improving the quality of education, and

   enabling technology to reach its potential contribution to education in all settings.

 

4. To increase awareness, both within and outside of AECT, of the body of knowledge about the change process.

 

5. To promote the networking of its members to facilitate sharing of expertise and interests.

 

6. To provide a means of sharing promising developments among the division members, with the general membership of AECT, and with educators in all settings.

 

7. To provide opportunities for the professional development of its members and others interested in systemic change in education.

 

8. To serve as a forum for the interests, concerns, and critical dialogue of those active in systemic change in education.

 

9. To develop and provide leadership for the interests of members of both the Division and AECT.

 

10. To foster cooperation and coordination among institutions, agencies, foundations, and communities concerned with the interests represented in the stated goals of the Division and AECT.

 

 

Article III.  Members

Section 1.  Eligibility

Any person who is interested in the mission of the CHANGE Division may become a member upon payment of dues as determined by the Board of Directors of AECT according to the procedures set forth in the AECT bylaws.  Division membership dues will be payable annually.

 

Any individual AECT member may become a Division member by so indicating on their annual membership form or by request to the national AECT office.  Membership in AECT is a pre-condition for Division membership.

 

 

Article IV.  Officers

Section 1.  Officers

The officers of the Division shall be a President, President Elect, Past President, Secretary-Treasurer, Secretary-Treasurer Elect, a Communications Officer, a Communications Officer Elect, and four Directors.

 

Section 2.  Duties of Officers

The officers shall perform the duties prescribed in these Bylaws, by the Board of Directors of the Division, and by the parliamentary authority adopted by the Division.

 

The President shall

   provide leadership in forming a shared vision of the activities of the Division.

   report annually to the Division membership.

   appoint the delegates to the AECT assembly.

   preside at all business meetings.

The President Elect shall

   chair the Division program portion of the AECT National Conference.

   assume the duties of the President in the President's absence.

The Past President shall

   chair the Awards Committee.

   chair the Long-range Planning Committee.

   chair the Elections Committee.


The Secretary-Treasurer shall

   record the minutes of the meetings of the Board of Directors.

   keep the fiscal records of the Division.

The Secretary-Treasurer Elect shall

   assist the Secretary-Treasurer.

The Communications Officer shall

   coordinate the publication of the Division newsletter.

   facilitate electronic communications among the members of the Division.

The Communications Officer Elect shall

   assist the Communications Officer.

The Board Members shall

   provide a diversity of viewpoints and ideas, as well as efforts, to assist the other officers in performing their respective duties.

 

Section 3.  Length of Term

The President Elect shall hold office for a period of one year or until a successor is duly elected.  Following this term, the President Elect shall become the President for one year.  Upon completion of a term as President, the President shall assume the post of Past President.

 

The Secretary-Treasurer Elect shall hold office for a period of one year or until a successor is duly elected.  Following this term, the Secretary-Treasurer Elect shall hold the office of Secretary Treasurer for one year.

 

The Communications Officer Elect shall hold office for a period of one year or until a successor is duly elected.    Following this term, the Communications Officer Elect shall hold the office of Communications Officer for one year.

 

The Board Members shall hold office for a period of two years or until a successor is duly elected.

 

The elected officers shall take office at the regular meeting of the Division membership held during the Annual AECT Conference.

 

Section 4.  Nominations

The Elections Committee shall be elected at the membership meeting at the Annual AECT Conference.  This committee shall select its own chairperson.  It shall be the duty of this committee to nominate at least one candidate, and preferably more, for each office.

 

In order to be eligible for election to any position of the Board of Directors, a candidate must be an active member of the Division and AECT.  Additional qualifications for nomination may include:

a.  attendance at an annual Conference,

b. commitment to attend the annual Conference each year during the term of office,

c.  willingness to lead a project or committee.

 

Section 5.  Election Procedures

Elections shall be conducted by mail ballot.  By September 15 a list of nominees, with provision for write-in balloting, shall be sent to each Division member in good standing as of August 1.  Voting shall close on October 15.

 

The Nomination/Elections committee shall be responsible for counting the ballots by November 15.  The votes shall be resolved by the Board of Directors.

 

Election results shall be reported to the Board of Directors and the candidates before December 1.

 

Section 6.  Removal of Officers

 Officers may be removed for just cause prior to completion of elected/appointed terms.  Removal of officers for just cause shall be the responsibility of the President.  The President may be removed for just cause by a two-thirds (2/3) majority vote of the Board of Directors.

 

Reasons for removal from office for just cause are listed in Article IV, Section 8.

 

Section 7.  Vacancies

Should the President be unable to continue in office, the Past President shall assume the office of the President until the current term expires. 

 

Should the office of President Elect become vacant (e.g., inability to perform duties, severe illness or death), the Board of Directors shall call a special election to elect a new President Elect at the earliest opportunity.  The Past President shall assume the duties of the President Elect until the new President Elect is elected.

 

In the event that the Past President is unable to serve out a term, the position shall remain open until the following election and the President will assume the duties of the Past President.

 

Should the office of Secretary-Treasurer become vacant, (e.g., appointment to another elected office, illness), the Secretary-Treasurer Elect shall assume the office until both terms have expired. 

 

Should the office of Communications Officer become vacant, (e.g., appointment to another elected office, illness), the Communications Officer Elect shall assume the office until both terms have expired.

 

Should the office of Secretary-Treasurer Elect, Communications Officer Elect, or Board Member become vacant, (e.g., appointment to another elected position, illness), the Board of Directors shall appoint a Division member to fill the unexpired term of office.

 

Section 8.  Just Cause for Removal From Office

Officers may be considered for removal from office for the following reasons.

 

A. Absence from at least two properly convened business meetings during the term of election without valid reason.

 

B. Failure to maintain active membership in AECT and the Division during the term of election.

 

C. Inability to perform the duties of the elected office during the term of election for documented medical, physical or psychological reasons.

 

D. Conviction in a criminal or civil court during the term of election which could cause doubt as to the probity of the officer, or which would reflect discredit upon the officer or the Division.

 

E. Other reasons which have the support of the AECT Board of Directors and legal counsel.

 

 

Article V.  Meetings

Section 1.  Regular Meetings

There shall be a business meeting of the Division's members during the Annual AECT Conference.  The date, time, location, and agenda for such meeting shall be announced in writing prior to the Annual AECT Conference.

 

Section 2.  Special Meetings

Special meetings, other than the one specified in Section 1 above, shall be convened by the Board at its discretion.  This action requires the approval of a majority of the Board.  The location, date, and time of these special meetings shall be determined by a majority vote of the Board.

 

Special meetings of the Division shall also be called at the written request of 25 members of the Division.  The purpose of the meeting shall be stated in the call.  Except in cases of an emergency, at least 60 days notice shall be given.

 

Special non-business meetings may be convened at the President's discretion.

 

Division meetings shall be open to all Division members.  Special meetings shall be announced in writing with sufficient lead time to allow interested Division members to attend.  Summaries of all Division business meetings will be published in a Division Newsletter or electronic communication.

 

Section 3.  Quorum

 The members present at a meeting shall constitute a quorum.

 

Section 4.  Voting Rights

Voting members in the organization shall consist of all AECT members who are in good standing and have paid CHANGE dues at the time of voting.

 

When the Board of Directors determines that an issue should be submitted to the members for a vote using a mail ballot, the issue shall be resolved by a simple majority of the ballots returned by the established date, except for an amendment to the bylaws, which requires for approval a 2/3 majority vote of the ballots which are returned by the designated date.

 

 

Article VI.  Board of Directors

Section 1.  Constitution of the Board

The Board of Directors shall consist of the President, the President Elect, the Past President, the Secretary-Treasurer, the Secretary-Treasurer Elect, the Communications Officer, the Communications Officer Elect, and four Directors.  The Directors shall serve two-year terms or until their successors are duly elected.  Two directors shall be elected each year.  The officers must be members of the Division and of AECT, and must remain members during their terms.  The term of office shall begin at the close of the annual membership meeting of the Division held during the Annual AECT Conference.  No member shall hold more than one elected Division office at a time.

 

The Board of Directors may remove the President for just cause by a two-thirds (2/3) majority vote.  Reasons for removal for just cause are listed in Article IV, Section 8.

 

Section 2.  Duties of the Board of Directors

The Board of Directors shall approve all policies for the Division, have general supervision of the affairs of the Division between meetings, make recommendations to the Division, and perform such other duties as are specified in these bylaws.

 

The Board of Directors shall review the program and financial status of the Division, develop the annual budget for the new term, propose a financial plan for the forthcoming years, consider the appropriate program activities for the new term, and conduct long-range visioning and planning.

 

The Board of Directors shall present for approval a financial plan for the forthcoming year at the regular business meeting.

 

Section 3.  Board Meetings

The Board of Directors shall hold at least one Board of Directors meeting at the Annual AECT Conference.

 

The President may convene a meeting of elected officials or of the Board of Directors at the President's discretion.  The location, date, and time of such meetings shall be determined by the President, who shall take into account to the extent possible the geographical location and schedules of the members of the Board of Directors.

 

When speed is of the essence, or when a Board meeting would cause undue hardship upon the majority of the elected officials, a teleconference may be conducted in lieu of a group meeting in person.

 

A meeting of elected officials or of the Board of Directors shall not be considered a regular business meeting.

 

Summaries of all Board meetings shall be published in the Division Newsletter and/or distributed electronically.

 

 

Section 4.  Quorum

A quorum of the Board of Directors shall be at least six members of the Board of Directors participating in a called meeting of the Board.

 

 

Article VII.  Committees

Section 1.  Standing Committees

The standing committees of the organization shall be as follows:

 

            Elections - chaired by the Past President

 

            Program - chaired by the President Elect

 

            Membership - chaired by the President

 

            Awards - chaired by the Past President

 

            Long-Range Planning - chaired by the Past President, and shall consist of the Immediate Past President and the Previous 4 past Presidents.  Other persons may attend or join at the chairperson's invitation.

 

Chairpersons shall select committee members.  The chairpersons shall be free to appoint sub-committees, such as a sub-committee on workshops, under the Program Committee.  The President and President Elect will be ex-officio members of all standing committees except the Elections Committee.

 

Section 2.  Other Committees

Special (ad hoc) committees may be formed, and their chairpersons selected, by the President with the approval of the Board of Directors.  Chairpersons shall select committee members.  The chairpersons shall be free to appoint sub-committees.  The President and President Elect will be ex-officio members of all such committees.

 

 

Article VIII.  Parliamentary Authority

The rules contained in the most current edition of Robert's Rules of Order, shall govern in all cases in which they are applicable, to the extent that they are not inconsistent with CHANGE Division bylaws and any special rules of order that the organization may adopt.  The President may appoint a parliamentarian for regular or special business meetings.

 

 

Article IX.  Amendment

A proposal, including justification, to amend the Division's bylaws may be sent to, or given to, the President, at any time.  The President shall be responsible for circulating the proposed revision to the current officers and Board of Directors members.  If support for the amendment is shown by a 2/3 majority vote of the Board of Directors, the proposal shall then be submitted to the members.  To amend the bylaws, all members shall be notified by mail of the proposed change, and when and where the amendment will be explained and voted on.  Discussion and voting shall be held at the business meeting during the Annual AECT Conference.  A 2/3 majority vote of those present shall be required to pass the amendment.

 

An acceptable alternate method of amending the bylaws shall be to explain the proposal to the members at the business meeting held during the AECT Conference.  The amendment can then be submitted to the members and a mail vote conducted.  The ballot must be sent at least 30 days prior to the deadline for return of ballots.  A vote of 2/3 of those responding shall be required to pass a bylaws amendment by a mail vote.

 

The form in which the amendment is submitted for final voting may be altered, by amendment, at a Board of Directors meeting or at a business meeting.

 

An amendment to the bylaws shall go into effect immediately upon adoption, unless the motion to adopt specifies another time for its becoming effective.

 

 


Policies of the Division of Studies In Systems Thinking

for Education and Management (CHANGE) of the Association for Educational Communications and Technology

 

1.      FINANCES

 

1.1    Collections and Disbursements

Dues shall be tied to and collected concurrently with the AECT national dues.  Moneys collected will be "banked" by AECT and available to the Secretary-Treasurer, for use as requested and justified by the Officers.  The amount of the dues shall be determined by the Board of Directors of AECT.

 

1.2    Annual Report

An Annual report, by the Secretary-Treasurer, of CHANGE's financial condition will be made yearly at the AECT annual Conference.  This fiscal report, given at the annual CHANGE Business Meeting, shall have attached a listing of all receipts and disbursements, made to or from the CHANGE treasury during the past fiscal year.  Additional fiscal activity between the end of the fiscal year and the AECT Conference shall be presented.

 

1.3    Publication of Summary Report

A summary of the annual fiscal report will be published in the CHANGE newsletter or distributed by electronic means to all CHANGE members.

 

1.4    Budget

Outgoing officers shall present a proposed budget for the forthcoming year for review at the business meeting at the Annual AECT Conference.  This budget shall be reviewed by the members at the business meeting and by the newly installed officers.

 

1.5    Excess Funds

Excess funds remaining from the current budget will be carried over to the budget for the new term.

 

1.6    Approval of Expenditures

Expenditures in excess of $200 must be approved by either the President or the secretary-Treasurer, and must be covered in the Division budget.

 

1.7    Reimbursements

All expenditure reimbursement requests must be accompanied by a billing statement or invoice for the Division records and AECT records

 

 

2.      COMMUNICATIONS

 

2.1    Newsletter Schedule

The Division shall maintain a newsletter (paper or electronic) for the Division members.  The Newsletter shall be published a minimum of three times a year.  The first issue of each new volume will be published and distributed within two months following the annual Conference, the second between May and October and the third before the annual AECT Conference.  A fourth issue may be published between May and December.

 

 

2.2    Newsletter Content

The newsletter will provide such information as the Division mission statement, communications from the President, special communications from AECT, columns describing new developments and innovative activities, Conference information, and such other information deemed by the Board of Directors to be in the interests of the members.

 

The issue preceding the Conference will serve as an outline of Conference activities for the Division.

 

2.3    Editorial Responsibilities

The Communications Officer will work closely with the President and Board of Directors on the nature and scope of the Division Newsletter, as well as its format and content.

 

2.4    Other Publications

Other publications may be initiated by the President with the approval (simple majority vote) of the Board of Directors.  The mechanism for producing such publications may be established by the President in accordance with the bylaws and AECT bylaws and procedures.

 

2.5    Bylaws Publication

The bylaws shall be reviewed periodically by the Board of Directors, and shall be published and distributed to the members.

 

 

3.      AECT ASSEMBLY

 

3.1    Appointment of Delegates

The delegates to the AECT Assembly shall be appointed by the President with approval of the Board of Directors and notified one month prior to the annual AECT Conference.

 

3.2    Division Resolutions

Resolutions from the Division for presentation at the AECT Assembly should be available one month prior to the annual AECT Conference.

 

 

APPROVED BY THE AECT BOARD OF DIRECTORS:

 


CHANGE Division

Rules of Procedure

  

 

Program Plans

 

For its first year of operations, the CHANGE Division will:

 

   concentrate on recruiting members external to AECT.  We will broadly advertise the new Division in publications (e.g. Educational Technology) and electronic media that are distributed to those likely to be interested in systemic change in education.  We will advertise/publicize the Division through such channels as the NSBA, NEA, AFT, NSPI, PTA, and Education Week.

 

   develop mechanisms and resources to support the change efforts of Division members (e.g., a library of resources including print, audio, video; annotated reading lists; lists of professional contacts; ongoing project descriptions; and conference listings).

 

   establish forms of communication among Division members.

 

   plan a high quality program for the 1995 Annual AECT Conference.

 

   prepare a long-range plan for the Division, including how we can best support the other divisions of AECT  and how we can continually improve the structure and function of the Division.

 

 

 

 

 

 

 


 


AECT • 320 W. 8th St. Ste 101 • Bloomington, IN • 47404-3745
Toll Free: 877-677-AECT • Phone: 812-335-7675 • Email: aect@aect.org
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